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District e-Governance Societies

The Government have ordered the formation of District e‑Governance Societies (DeGS) in all the Districts for implementing the e-Governance projects. Accordingly, District e‑Governance Societies (DeGS) have been formed in all the Districts. The District e-Governance Society is headed by the District Collector, except in Chennai, where the Commissioner, Corporation of Chennai is the Head. The district level officials of all service delivery Departments are the members of the Society. The DeGS is responsible for the implementation of the ICT projects at District level. The DeGS will play a key role in the post- implementation and operations of the e-Governance Programme at District level.
For smooth functioning of the DeGS, a sum of Rs.10 lakhs is being provided by the Government as seed money assistance to each DeGS.

E District Guidelines for District e Governance Society (DeGS)

E-district is a State Mission Mode Project under the National e-Governance Plan. The project aims to target high volume services and bring the same to the door-step of the citizen. The project will enable the application for and delivery of Government services through Common Service Centre. Every service availed via Common Service Centre will be routed to the concerned departmental office for processing. The final output of the service can be availed from the Common Service Centre which acts as a single-window system.

State Designated Agency (TNeGA) shall be the authority responsible for implementing the Project at the State level. At the core of the e-District implementation structure is the DeGS, led by the District Collector, which would be responsible for implementing the project at the District.

All the dirstricts in Tamil Nadu have formed DeGS.

Roles and Responsibilities of DeGS

1.The DeGS would provide close tie-ups with all the stakeholders in the Project at field level.

2.Collect user charges for services rendered via Common Service Centre as fixed by the State Government and keep audited accounts of the same. The “user charge” levied at Common Service Centre will be shared between the Common Service Centre Owner and the DeGS. The revenue sharing model and “user charges” for individual services will be intimated in later.

3.Provide overall guidance to the Project at District level.

4.Build capacity of the staff and executive resources of the district administration. DeGS along with TNeGA would also work closely with NIC for customizing the software; implement the technical solution according to the local needs of the district.

5.To implement guidelines of State Government and Government of India for ‘e-District’, CSC (Common Service Centre), TNWAN, SDC, SSDG and any other e- Governance Programmes in the District.

6.To supervise and support backend computerization of Government Departments with long term vision of Government. DeGS must coordinate with participating departments and push for back-end computerization in departments.

7.Coordinate, manage & monitor the receipt & utilization of financial support received from the State Government / Government of India

8.Support Common Service Centre, throughout the District for providing G2C (Government to Government) services as per the Service Level Agreements.

9.It would identify and recommend the Citizen Services which can be provided in consultation and co-ordination with the concerned departments on priority and assist in roll out of G2C (Government to Citizen) services via Common Service Centre.

10. Take all publicity measures and campaigning through media like TV, radio, newspaper, conferences, seminars, public meetings, banners and posters etc for creating awareness about transformation through e-Governance for the benefit of the rural masses.

11. Initial seed money of Rs 10.0 Lakhs would be provided for the smooth establishment and functioning of the society by way of contribution from Government of India.

12. Explore revenue streams for the sustenance of the District eGovernance Committee and assist TNeGA and Common Service Centre in formulating policies accordingly.

13. Conduct fortnightly meetings and assess/review the e-District project, identify bottlenecks and taking corrective measures, look into complaints and grievances.

14. E-District application will provide log-in accounts for DeGS for monitoring and control. DeGS will have to log-in according to the periodicity agreed and monitor the application.

15. Open joint account between District Collector and Common Service Centre District Coordinator for depositing seed money and all user charges collected from Common Service Centre.

16. Keep track of the recurring expenses for the project and covered the same through the “user charges” recovered from service delivery.

17. Bring to focus of the TNeGA, IT Department and State level Committees issues related to the project and send periodic reports and recommendations.

18. The DeGS would also be responsible for the Change Management and Training Plan during the project implementation at the District level.

19. Formation of a Change Management team which would consists of the following:

  • The identified officials from the respective departments
  • District administration – District Collector,or designated officials
  • Representatives from the Common Service Centre

20. Approval of the Change Management Strategy/ Plan submitted by the District Change Management Team.

21. Developing the phase wise training plan and schedule as per the modules developed by NIC for the officials of the departments involved in the e-District.

22. Identification and nomination of the officials/ target audience for the training.

23. Ensuring the conduction of training as per the training plan and schedule developed.

24. Developing award model and guidelines for group as well as individual award scheme as mentioned in the Change Management and Training Plan Report.

25. Taking corrective actions in case of deviation from the Change Management Plan during the project implementation.

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